CPC Holder Regulations: Introduction
CPC Holder regulations are part of The Goods & Public Service Vehicles sections, of the (Licensing of Operators) Act 1995; which in turn implemented EC Directives 96/26/EC, EC Directive 98/76/EC, and subordinate legislation. That being (Regulation (EC) No 1071/2009 with regard to the occupations related to the management of Goods & Public Service Vehicle Operations.
CPC Holder Regulations: A Person, & Not a Non-Physical Entity
It is important to all those within the transport industry to understand, that the CPC Holder must be a person, & not a non-physical entity, such as a limited company, & have a direct link with the operator licence holder i.e. a contract of employment or contract of services.
CPC Holder Regulations: Transport Manager CPC Holder the Link
The term CPC Holder & Transport Manager are often used within the transport industry to described the same job, or individual. In fact, there are two different terms, who’s meaning are different, in the case of a CPC Holder, it is the description to an individual qualification held by that person. With Transport Manager, it is the description of the type of job & the position that job has within a company, or industry.
Transport Manager CPC Holder is the linking of two terms, by the transport industry when connected with the use of either a standard national, international Operator’s Licence. The transport manager needs to be Certificate of Professional Competence holder (CPC Holder). Hence within the transport industry either the terms Transport Manager, CPC Holder, or the combination of Transport Manager CPC Holder is used. Were the nomination of a Qualified Transport Manager, is a part of the requirements of the Operating Licence held.
CPC Holder Regulations: The Practical Effects
Operator’s Licence regulations require that any Operator Licence applicant who seeks a standard national or International Operators’ Licence needs to satisfy the licensing authority (Office of the Traffic Commissioner), that there is a nominated Transport Manager is both professionally competent i.e. a Certificate of Professional Competence (CPC Holder), plus need to be of good repute.
CPC Holder Regulations: Good Repute & Professional Competence
Good repute is a concept that and all Transport Manager CPC holders should be aware of. Both Transport Manager CPC Holders, & Operator Licence Holders, need to know the required standards of repute which is required from them when nominated or holding an Operator’s Licence
A good starting point to understanding how Good Repute effects both Transport Manager CPC Holders, & Operator Licence Holders is with reading the current guidance on the subject issue by the Office of the Traffic Commissioner, (Senior Traffic Commissioner’s Statutory Document No. 1 — Good Repute and Fitness. The guidance is clearly written in plan English for all to read, & understand. It can be obtained for free from www.gov.uk.). They should take the time to at the very least looked through the guidance to get an understanding, & this ought to do as a matter of a priotory.
The Operator Licensing regulations do not give Good Repute a statutory definition; However, there are a number of convictions, & actions. Which if a Transport Manager CPC Holder, Operator Licence Holder is found to have commented. Can see either the Transport Manager CPC Holder, or Operator Licence Holder facing the possibility of a finding that they are “No Longer of Good Repute”. The consequences of which can make it very difficult for both Transport Manager CPC Holder, & Operator Licence Holder to remain in any position of authority or responsibility in the transport industry, & may even effect those with a finding of no longer of good repute outside of the transport industry.
The concept’s surrounding Good Repute can have a serious effect on those formally connected with an operator’s licence, & its reaching can in theory be limitless & it’s reach can be felt, over a large number of areas. Examples of which are shown below.
Therefore, looking at the above examples, it can be seen that being of Good Repute, & maintaining that Good Repute is very important for both a Transport Manager CPC Holder, & an Operator Licence Holder
Just to confirm how important the area of Good Repute is view by the regulatory, & enforcement bodies, & the wide range of areas of regulation, that the Operator Licensing regime believes it covers. The Senior Traffic Commissioner in 2016 (Beverley Bell) gave an insight, & warning to the transport industry on her view on Good Repute. “Other conduct, such as a failure to heed instructions from enforcement agencies or police officers, attempts to circumvent the licensing system, recurring civil penalties, enforcement notices and breaches of other enforcement regimes such as the Home Office code of practice on preventing clandestine entrants, will also have a serious impact on repute”.
Professional competence in relation to the Operator Licencing regime refers to the fact that an induvial has meet the qualifying conditions, normally though examination & achieving the required standard, & therefore can be considered as being professionally competent, in the managing of road transport operations. This means that they are a holder of a Certificate of Professional Competence, or more commonly known as a CPC Holder.
Those obtaining a Certificate of Professional Competence, or CPC Holder enables them to become the “nominated” Transport Manager on an Operator’s Licence, were the nomination of a professional qualified Transport Manager is required. Those Operating Licences would be of a Standard National, or International nature.
The Transport manager CPC Holder can be either a direct employee of the Operator Licence Holder, & would be considered as an internal transport manager, or engaged on freelance basis, & would be considered as an external transport manager.
With Grandfather rights now being slowly withdrawn by the Operating Licence Regime. The only way that professional competence in road transport operations can now be demonstrated by an individual, is by that individual be the holder a Certificate of Professional Competence (CPC Holder). With its issued being the consequence of passing an examination designed for the purpose of showing its holder has professional competence in the management of road transport operations, & that the qualification recognised by the Operating Licensing Regime, & Department for Transport.
CPC Holder Regulations: CPC Holder Internal or External
To fulfil the requirement, for a standard national or international Operator’s Licence to have a nominated Transport Manager, & that person to be a holder to be Certificate of Professional Competence holder, or more commonly known as a CPC Holder.
The Operator Licence holder has two options either employ a person directly, i.e. PAYE employee, director, company secretary, owner or shareholder. Or Indirectly i.e. a self-employed, (Sub-Contract, Freelance, Outsourced), person
If the Operator Licence Holder employs a person directly, then the Transport Manager CPC Holder is considered to be an Internal Transport Manager CPC Holder.
If the Operator Licence Holder employs a person indirectly, i.e. Self-Employed, Sub-Contract, Freelanced, or Outsourced then the Transport Manager CPC Holder is considered an External Transport Manager CPC holder.
CPC Holder Regulations: 4/50 Regulations
When a CPC Holder is named on an Operator’s Licence as the nominated Transport Manager there are a number of operative conditions. These conditions are often called the 4/50 regulations, & apply to weather the Transport Manager CPC Holder is considered an internal, or external Transport Manager CPC Holder
The Transport Manager CPC Holder is a resident in the European Community;
The Transport Manager CPC Holder must be suitably qualified to name, on the operator licence for which he/she is being nominated for.
The Transport Manager CPC Holder whilst acting as the nominated Transport Manager/CPC Holder shall perform tasks solely for the interests of the Operator Licence Holder/Applicant;
The Transport Manager CPC Holder shall be the transport manager/CPC holder for a maximum of 4 operators, or entities, with a combined maximum total fleet of 50 vehicles, whilst acting as the Transport Manager CPC Holder
The Transport Manager CPC Holder hours of work are those as per the Traffic Commissioners Guidance or as per the undertakings attach to the Operator’s Licence by Traffic Commissioner.
The Transport Manager CPC Holder or the Operator Licence Holder must be able to provide a copy of the contract between them upon request.
Please note: The list shown above is not to be taken as exhaustive one, & that other conditions may be added to it. Also, even if all conditions shown or not shown have been met, it is at the discretion of The Traffic Commissioner whether or not a person can be nominated as the Transport Manager CPC Holder on any Operator Licence.
There is also a number of other areas of what is considered as obligatory guidance, which are used by The Office of the Traffic Commissioner, in relation to the consideration of any nomination of a Transport Manager CPC Holder on an Operator’s Licence. Please find this obligatory guidance points below.
CPC Holder Guidance: Travel Time & Distance from Operating Centre
Any nominated Transport Manager CPC Holder are normally required to be within a reasonable distance of the nominated operating centre as named on the Operator Licence, that he or she is nominated on, as the Transport Manager CPC Holder. There is no minimum or maximum distance or time stated within the statutory guidance used by the Traffic Commissioner each nomination is considered on the known facts & on its own merits.
A general rule of thumb is that between 1.5, to 2 hours is a maximum travel time, but if a Transport Manager CPC Holder is nominated on more than one Operators’ Licence then the Traffic Commissioner may feel that any further requests for nomination on additional Operator Licences may be subject to the distance & travelling time being reduced & smaller than the rule of thumb figure. If those nominations are to be granted by The Traffic Commissioner.
CPC Holder Guidance: Works of Work
Part of the obligatory guidance is the number of hours per week that the Office of the Traffic Commissioner feels that a nominated Transport Manager CPC Holder, would be required to work in order to maintain the required level of compliance on the Operator Licence(s) that they are nominated on. This figure is determined by the number of vehicles that the operator can operate at any given time, also known as the operating authority, and is shown on the operator’s licence document. Please find shown below the current obligatory guidance in relation to External Transport Manager CPC Holder hours of work:
0 to 2 Vehicles: 2-4 hrs per week
3 to 5 Vehicles: 4-8 hrs per week
6 to 10 Vehicles: 8-12 hrs per week
11 to 14 Vehicles: 12-20 hrs per week
15 to 29 Vehicles: 20-30 hrs per week
30 to 50 30 Vehicles: A Full Time Transport Manager CPC Holder is required, to be employed, this would normally be on an internal basis
Above 50 Vehicles: A Full Time Transport Manager CPC Holder is required and additional assistance required
Please Note: Additional hours may be required for trailers. As may have been notice, even if a standard national, or international Operator’s Licence is held, but there are no vehicles place on its authority, the present of a nominated Transport Manager CPC Holder is still required for the Operator’s Licence to be valid, when vehicles are placed on its authority.
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This Basic Guide Has Been Produced, to Give Basic Guidance in relation to a CPC Holder Regulations, in relation to the Operator Licensing Regime, & Therefore Cannot Be Considered as Formal Legal Advice